15 Questions Tattoo Artists Should Include on Their Booking Forms

The Importance of Booking Forms

In the world of tattooing, clear communication is key. It's what sets the stage for an awesome tattoo experience for both the artist and the client. One important tool for ensuring everyone is on the same page is the booking form. Think of it as the starting point that helps the artist understand what the client wants and expects. So, if you're thinking about improving your booking form or creating one for the first time, here are some questions you might want to consider adding to your booking form template.

1. Contact Information

The foundation of any booking form begins with basic contact details. This includes the client's name, phone number, and email address. This ensures that you have all the information you need to easily reach the client for follow-ups, updates, or changes regarding the booking.

2. Birthday

Ask for the client's birthday to verify that they are of legal age for tattooing services.

3. Pronouns

Respectfully inquire about the client's preferred pronouns (e.g., she/her, he/him, they/them) to ensure that you address them appropriately during consultations and throughout the tattooing process.

4. Tattoo Design Details

Encourage clients to provide a detailed description or reference images of the tattoo they envision. Understanding the specific elements of the design is crucial for you to accurately assess the scope of the work and prepare accordingly.

5. Placement Preference

Different body placements can significantly impact the design and execution of a tattoo. Ask clients to specify the exact location on their body where they want the tattoo to be placed. This information helps you determine factors such as sizing, composition, and how the tattoo will flow with the body's natural contours. Make it easy for them by giving a list of body parts to pick from in a dropdown menu.

6. Sizing of Tattoo

Request information regarding the desired size or dimensions of the tattoo. This can include specific measurements or general preferences such as small, medium, or large. Understanding the preferred size helps you scale the design appropriately for the chosen placement on the body. To make it easier for clients, provide reference points such as small being the size of a credit card and medium being the size of a palm.

7. Reference Images and Inspiration

Encourage clients to share reference images or sources of inspiration for their tattoo. This helps you grasp their aesthetic preferences more precisely and aids in creating a design that aligns with their vision.

8. Preferred Tattoo Artist

If your studio has multiple artists, allow clients to specify if they have a preference for a particular artist. This helps ensure that the client is matched with the most suitable artist based on their style preferences and expertise.

9. Previous Tattoo History

Inquire about any existing tattoos the client may have in the desired area or elsewhere on their body. Understanding the client's tattoo history can help you plan the new design to complement or work around existing tattoos.

10. Budget and Pricing

Open and transparent discussions about pricing are essential to avoid misunderstandings or surprises later on. Inquire about the client's budget for the tattoo.

11. Availability and Scheduling

Efficient scheduling ensures that both you and the client can allocate the necessary time for the tattooing process. Gather information about the client's availability and desired appointment dates.

12. Medical History and Considerations

Safety should always be a top priority in the tattooing process. Request information about any pre-existing medical conditions, allergies, or medications that may impact the client's ability to undergo tattooing. This allows you to make informed decisions and take appropriate precautions during the tattooing session.

13. Special Accommodations

Accommodate any special needs or accommodations that clients may require during the tattooing session. This could include accessibility considerations, such as wheelchair access, or arrangements for clients with hearing impairments or other disabilities.

14. Social Media Handle

Provide a field for clients to share their social media handles (e.g., Instagram, Twitter) if they are comfortable doing so. This allows you to tag the client in any posts related to their tattoo.

15. Referral Source

Ask clients how they heard about you. Understanding the referral source helps you evaluate the effectiveness of your marketing efforts and allows you to express gratitude to clients who refer new businesses.

Conclusion

Having a well-designed booking form is important for a smooth and efficient process. It's the first step in ensuring that both you and your client are on the same page for their tattoo.

If you're looking to elevate your tattoo experience for both you and your client, InkDesk's tattoo booking software has got your back with our fully customizable online booking form. You can tweak it to fit your style and allow your clients to attach reference images. Plus, you can send responses to your clients' emails right from the application, keeping everything organized. With these tools in your arsenal, you can ensure that every tattoo experience starts off smooth and hassle-free!